Free Remodeling Invoice Template

How to create a remodeling invoice

You can create a remodeling invoice in Microsoft Word, Google Docs, Excel, or Google Sheets. But building each invoice from scratch takes time you don’t have. A construction invoice template gives you a ready-made starting point.

Follow these tips when you’re creating your remodeling invoice:

• Use a simple, professional layout that makes it easy for clients to find project details, costs, and the amount due.
• Include business and customer contact information. You should also add the job site address if it’s different from the billing address.
• Describe each remodeling service with specific line items for work like demolition, framing, plumbing rough-in, finish carpentry, or painting.
• Show prices for each line item, including labor hours and rates, materials, allowances, and permit costs if you filed on the client’s behalf.
• Set clear payment terms that explain and include timelines for deposits, progress payments, final payment, and retainage (if you use it).
• Break down the final amount with the subtotal, taxes, any applied discounts, and other fees, adding up to the total amount due.

For a faster option, use our free invoice template to create different types of invoices. No need to start from a blank document. Or, use invoicing software like Jobber to turn completed jobs into invoices with one click.

What should be included in your remodeling invoice template?

Your remodeling invoice should give your client a detailed record of the work completed, how much it cost, and how and when to pay. Include the following information in your home renovation invoice template:

• Invoice number for record-keeping purposes (e.g., Invoice #1001, #1002, etc.)
• Invoice issue date and the payment due date
• Company information (construction business name, logo, phone number, email address, mailing address)
• Client information (name, address, contact details) and job site address, if it’s different from the billing address
• Project line items for different phrases or trades (like demolition, framing, electrical, plumbing, flooring, painting, or trim)
• Project costs (labor costs, materials and quantities, subcontractor work billed through your company, allowances, approved change orders, any special discounts)
• Paid deposits and remaining balance owed
• Subtotal and total amount owed, including applicable taxes and discounts
• Invoice payment terms (accepted payment methods, late fees, any service warranty disclaimers)
• Thank-you note telling the client you appreciate their business

READ MORE: What to include on an invoice

Progress billing and deposits

Remodeling projects often last weeks or months, and waiting to send an invoice until the final walkthrough can put pressure on your cash flow. With deposits and progress invoices, you can collect payments throughout the project to cover materials, subcontractor costs, and other expenses.

The invoice should indicate which payment the client is making and what percentage of the total it is. For example, you might require a 40% deposit before starting work, 30% at the halfway point, and another 30% at completion.

You should also outline the billing structure in your terms and conditions. Make sure to mention what happens if a payment is late—for example, if it means you stop working till the payment comes in.

Remodeling invoice best practices

A good remodeling invoice can help the client understand what they’re paying for—and help you get paid faster. Follow these invoicing best practices to reduce payment delays and improve your cash flow:

• Keep invoices simple and itemized. Break costs into specific services, materials, and project phases. Avoid vague descriptions like “misc. labor,” which can lead to questions or disputes.
• Brand your invoices. Include your business name, logo, and contact details so the invoice looks professional and the client can reach you with questions.
• Invoice after project milestones. Send progress invoices promptly at set times throughout the project—don’t wait until the final punch list is complete.
• Set payment terms before work starts. List the rules for deposits, progress payments, due dates, and late fees ahead of time. Include those terms on every invoice.
• Document change orders in writing. Get approval for changes and record their costs. Include the charges on the next invoice with the project’s updated total cost.
• Follow up before payments are late. Send friendly payment reminders before and shortly after the due date to keep outstanding invoices from becoming overdue.
• Use invoicing software as you grow. When you’re managing more invoices or multi-phase projects than a template can handle, invoicing software can help automate billing, track payments, and keep project records organized.