Free Construction Invoice Template

No matter what construction work you do, here’s what you should include in your invoice:

• An invoice number for record-keeping purposes (e.g. Invoice #1001, #1002, etc.) 
• Invoice date and payment due date
• Your construction company name, logo, phone number, email, and mailing address
• Your client’s name and contact details
• Line items that detail the work you provided, including all engineering activities, building materials, and other trades involved (e.g., plumbers, electricians)
• Cost or unit price associated with each line item, including labor costs, material quantities, your hourly rates, overhead costs, and any special discounts
• Subtotal before sales taxes, discounts, and service fees
• The total amount owed for the project, including applicable taxes and discounts
• Payment terms that include the deadline, payment instructions, accepted payment methods, late penalties, and any other important payment information
• A note thanking the customer for choosing your services

You can be sure to include all of this information by using construction invoice templates.

Here’s a standard construction invoice example that was created using Jobber’s invoicing software:



Not sure how to format your invoices like the sample construction invoice above? Use our online invoice generator—it already has every section your invoice needs! Just add your personal details and job information and you’re ready to go.

Using a free construction invoice template can help you stay consistent and save you hours of typing, copying, and pasting. Here are some tips for writing invoices that get you paid faster:

• Use a simple, professional layout
• Include a date and invoice number for easy reference
• Include your company contact info and customer contact info
• Describe all the services you provided
• Include labor costs and building materials
• Make your invoice payment terms and conditions clear
• Include your subtotal, applicable taxes, discounts, and fees before the total cost

If you’re just looking for a quick-start template that you can reuse as often as you like, use our construction invoice form and start sending out invoices right away.

Our construction invoice generator helps you create customizable, professional invoices for any kind of job, in minutes. It’s a blank form that you can easily fill out with the services you provided.

All you have to do is type in all the information you would normally add to a standard invoice. Once you fill out the editable construction invoice template, you can download your invoice as an Adobe PDF and send it to your client easily.

This free invoice template is part of a larger free toolkit where you can store client information, convert construction estimates to invoices, and get paid for your work. It’s perfect for construction companies that are just getting started or exploring software instead of pen and paper.

A construction invoice template can help you write invoices quickly and consistently without having to start from scratch every time.

When you spend less time creating invoices, you can invoice your clients faster and get paid. That gives you more time to focus on growing a successful business.

Here’s what construction invoice templates can do for you:

• Help you stay organized and include all necessary information
• Make you look more professional than handwritten invoices
• Get you paid the proper amount on time
• Cut down on repetitive data entry and save you time on billing
• Help you track transactions, rates, prices, hard costs, labor hours, and accounts receivable
• Protect your business with payment terms and conditions
• Make filing easier with digital copies of all invoices

You can find construction invoice templates as fill-in PDFs, Microsoft Word or Google Doc, Excel spreadsheet, or Google Sheet—or using our easy invoice generator. Using a free invoice template is essential to keeping your business efficient and consistent.

With a construction invoice template, it’s easy to streamline your invoicing process and turn hours of invoicing into minutes.

There’s a big difference between quotes and invoices.

A quote describes what the finished construction work will look like and how much it’ll cost to complete. This is the first step in any project. Your construction project quote should show your client what they can expect—and you don’t move forward until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on your construction invoice might be different from the amount on the quote, depending on how much the work might have changed during the project.

Bill and invoice are two terms for the same thing: a document that presents the amount of money a customer owes for a product or service. 

The difference depends on whether you’re a buyer (customer) or seller (small business owner). Invoice is the term that construction business owners use, while a client might refer to that invoice as a bill they have to pay. In other words: you send an invoice to a customer, and the client receives a bill.

Invoices and receipts are very different. While invoices are used to bill customers, receipts are used to confirm a payment made from a customer to your small business.

An invoice is a request for payment. It outlines what products and services a client has to pay for, the cost of each service, total amount due, payment due date, payment terms, and client information.

A receipt is proof of payment. After an invoice or bill has been paid, clients get a receipt detailing the total amount they paid, when it was paid, and which payment method they used.

With pen and paper, it can take a long time to write down your contact details, add your client’s information, write every line item from memory, and add prices for each line item.

You can speed up this process by using a professional invoice template—all you need to fill out is the information specific to your job and customer. Use a construction invoice template that looks professional and includes your company logo, colors, and contact information.

With a downloadable free invoice template, it should only take a few minutes to fill in the details that are specific to the project, then send off the invoice to the client for approval.

You should send an invoice as soon as you can after the job is complete.

Ideally, you shouldn’t wait longer than 48 hours after the job to send the invoice. Sending invoices late can lead to confusion and delay you from making money on your construction project.

Instead of waiting until the end of the month to invoice all your clients at once, it’s great to have a ready-made contractor invoice template so you can send invoices right after each job is done. Invoicing faster helps you improve cash flow and stay efficient.

Clients should typically pay their invoices within two weeks of the service date. This isn’t always possible, though, so try testing payment deadlines and see what works best for your business’s cash flow.

In the construction business, profit margins are tight and money needs to move quickly. If a client doesn’t pay within 30 days, it’s time to take action on that unpaid invoice. 

Some business owners prefer to accept a deposit beforehand, and final payment the day of the service. You might want to offer financing to your customers to get some payment up front and make your high-ticket services more affordable.

Be clear and detailed. Tell your client exactly what they’re paying for and the value you’ve provided. Underneath each line item, use easy-to-understand language to provide details on the work you’ve done. Adding photos of your work on the invoice can help a ton!

Penalize late payments. When you run a costly business, you shouldn’t be shy about getting payments on time. Put your payment deadline on the invoice and detail your late payment fee policy.

Show your appreciation. Leave a lasting positive impression by writing a short thank-you message at the end of your invoice. When customers feel appreciated, they’re more likely to book you again, or even refer you to family and friends.

Follow up with a friendly payment reminder. Use Jobber’s construction invoicing software to automate client follow-ups and get invoices paid faster.

Construction invoicing software helps business owners like you collect payment for work using invoices that you can create, send, and track online.

Jobber’s construction invoicing software makes it easy to create an invoice from your desktop or mobile device. With Jobber, you can convert job details into customer-friendly invoices and automatically follow up with customers on overdue payments.

Here’s what you can do with invoicing software:

• Create professional invoices that feature your logo and company branding
• Automate invoice follow-ups with customized emails and texts
• Send multiple unlimited invoices at once with batch invoicing
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Keep track of which visits have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
• Communicate with clients using email and SMS
• Get paid faster with credit card processing and consumer financing options
• Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.