Free Painting Receipt Generator

A paint job receipt is a written record of a customer’s payment for your interior or exterior painting services. It shows the payment date and total amount, which is useful in case there’s a future dispute or other problem with your painting work. Both you and your customer get a copy of the receipt for your records.

Our free painting service receipt template makes it easy to customize and send out professional-looking receipts for any kind of painting work, from interior painting and wallpaper removal to staining and power washing. It’s the perfect way to wrap up any customer transaction, whether you’re just starting a painting business or you’ve been running one for years.

Your painting service receipt should include this information:

• Your painting company name, address, and contact details
• The customer’s name and contact information
• The date the painting service was provided
• Receipt number that matches your estimate, job, or invoice number
• Services and material provided, including item descriptions, square footage painted, paint can and primer quantities, and total material costs (including caulking, tape, masking paper, rollers, and drop cloths)
• Total payment amount, including subtotal, discounts, tips, and sales taxes
• Payment terms and conditions related to the transaction
• Additional notes about the transaction (e.g., if this amount is a partial payment)
• A brief thank-you note showing you appreciate the client’s business

Your receipt should also include the word “receipt” in big letters. Receipts and invoices look very similar, so it’s important for this payment record to indicate that the customer has already paid in full for your painting services.

If you use a basic receipt generator like this one, your painting receipt will automatically include all the details you need. Take a look at the painting receipt sample below to see how a finished receipt should look:

You can use an editable painting receipt template to create a detailed receipt for your customer after a painting job. Receipt templates are available in many formats, including Adobe PDF, Google Sheet, and Microsoft Word document.

Here’s what our easy painting receipt template can help you do:

• Create and send accurate receipts to customers in a few clicks
• Save money and time making your own receipts
• Customize receipts to include your own painting business and customer details
• Make receipts wherever you are (in the office or on the go) using your phone
• Show customers you’re a pro with digital receipts instead of handwritten documents
• Prevent mistakes by automatically adding up service prices and taxes
• File your receipt after you download it as a printable PDF
• Prevent customer disputes by sending digital proof of payment
• Keep accurate financial records for tax season
• Build a reputation as a credible and professional small business

With a blank painting receipt template, you can enter all the information your customer needs to see. The generator automatically adds up your material, labor, and other costs included in your painting job, including taxes and tips. It takes minutes to enter your job details and send the receipt to your customer—much less time than using pen and paper.

Creating and sending receipts is even easier when you use painting contractor software like Jobber. Send a painting invoice, get paid faster through Jobber Payments, and automatically generate a receipt for the customer—no extra effort required. You’ll manage all of your payment details in the same place you manage your work.

You can use this free painting receipt generator to create receipts for USD and CAD transactions. If you need more currencies, try Jobber for free.

This tool is a simple painting receipt generator—it doesn’t include your logo. If you want to upload your logo and add your brand colors, use professional invoicing software.

Send a receipt to your customer right after they pay for a paint job. This lets you wrap up the transaction as soon as possible—and you’re less likely to forget to send the receipt later on. When you’re quick to send an accurate and detailed receipt, your customer is more likely to see you as a professional painting contractor.

To send a receipt, you can save your painting receipt as a PDF and email it to the customer. If a customer prefers paper documents, you can print the receipt and hand it to them in person or send it by mail. Just ask your customers which option is most convenient for them.

A receipt is written proof that your customer paid their painting invoice. Here’s what that process looks like:

• You send an invoice (also known as a bill) to your customer after completing a painting job. When you write an invoice, include a detailed description of the services and materials you provided, as well as their costs. This invoice should also show your customer what they owe, how to pay it, and when to pay it.
• Then send a receipt after the customer pays their invoice. The information on your receipt should match the invoice, except the receipt is marked as “paid.” Receipts give you and your customers a record showing that you completed the work and that they paid for it. This is the last step in every transaction.

If you’re looking to make a painter invoice instead of a receipt, use our free painting invoice template.

In most cases, you should keep paint job receipts for 3–6 years after the tax year when the transaction took place. The exact length of time varies depending on where you live:

• U.S.: Keep your receipts until three years from the date you filed your taxes for that year.
• Canada: Hang onto receipts for six years after the end of the relevant tax year.
• UK: Store receipts for 5 years after the relevant tax year’s submission deadline.
• Australia: Keep all receipts for 5 years from the date you lodged your tax return.

When you don’t need your receipts anymore, shred them to ensure these records of customer data are securely destroyed.

Save and file your painting receipts after every transaction. Filing your taxes will be much easier when you have all your receipts stored in one place. Use these tips to organize your painting service receipts better:

• Get a business bank account to process all incoming and outgoing payments. This will keep all your transaction details visible in one place.
• Save all original and digital copies of your painting receipts on-site at your place of business. Make sure your receipt filing system meets your country’s storage requirements.
• Come up with a filing system that works for you. You can choose to organize receipts by year, then sort them by customer or project.
• Use software for painters like Jobber to automatically convert painting estimates into invoices, then into receipts, and keep them all organized. That way you don’t have to do any extra legwork or paperwork after getting paid.