Free Painting Invoice Template

When you write an invoice, include a detailed list of the painting services you provided and the cost of everything. The customer will then receive this document and know how much they need to pay and by what date.

Here’s how to write an invoice for painting and what to include:

• Unique Invoice number  for record-keeping purposes (e.g., Invoice #1001, #1002, etc.)
• Invoice issue date and the payment due date
• Company info (painting business name, logo, phone number, email, mailing address)
• Client details (name, address, contact information)
• Invoice items with product and painting service descriptions (e.g., interior or exterior painting, trim, cabinet refinishing, etc.), including the rooms you painted and their square footage
• Price associated with each line item (cost per square footage, materials, and quantities, labor costs, any special discounts on the job)
• Subtotal before taxes, discounts, and service fees
• Total amount owed, including applicable taxes and discounts
• Invoice payment terms (payment deadline, payment instructions, accepted payment methods, late payment fees, any service warranty disclaimers)
• Personal note thanking the customer for choosing your services

Check out the painting invoice example below to see what this painting invoice template includes:



This painting contractor invoice template is part of our free Job Toolkit, where you can store customer information, convert templated painting estimates to invoices, and get paid for your painting work. It’s perfect for painting business owners (like you!) who are used to formatting and editing invoices on paper or in Microsoft Word, Google Docs, Google Sheets, or MS Excel spreadsheets.

Bill and invoice are two words that mean the same thing: a document that presents the amount of money a customer owes for painting services.

The difference depends on whether you’re a buyer (customer) or seller (small business owner). Invoice is the term that service providers use, while a client might refer to that invoice as a bill they have to pay. In other words—a service provider sends an invoice to a customer, and the client receives a bill.

Painting bills and invoices should include a complete breakdown of all project costs and payment information, such as the due date, payment methods, and subtracted deposits.

Send an invoice as soon as possible after the job is complete—ideally, less than 48 hours after finishing a painting job. Sending invoices late can lead to confusion and prevent you from getting paid on time. Just make sure you and your customer agree that the job is done!

You also need to decide if you want to bill customers on a recurring, one-off, flat rate, or hourly basis. Let your clients know how and when they should expect their invoices.

Your clients should pay their painting invoices within two weeks of the service date. You can test payment deadlines and see what works best for your painting business’s cash flow, but the general rule of thumb is within 30 days.

Some business owners accept a deposit beforehand and then take the final payment on the day of the service. You can offer financing to your customers to get some payment upfront and make larger painting projects more affordable. 

Jobber’s painting contractor software makes creating, sending, and tracking invoices online from your desktop or mobile device easy. Automatically convert job details into customer-friendly painting invoices, follow up with customers on overdue payment reminders, and get paid faster. Jobber also helps you spend less time on admin work like estimating, scheduling, time tracking, and all the other details that keep your painting business running smoothly.

Here’s what you can do with invoicing software:

• Create professional invoices that feature your logo and painting company branding
• Automate invoice follow-ups with customized emails and texts
• Send multiple painting invoices at once with batch invoicing
• Set reminders to invoice after each visit or create a custom reminder schedule
• Keep track of which painting jobs have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
• Communicate with clients using email and SMS
• Get paid faster with credit card processing and consumer financing options
• Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.