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Free Auto Detailing Invoice Template

Ready to save time making invoices from scratch? Use this free auto detail invoice template to quickly create and download a custom invoice for any job. Add your company and client information to our free invoice generator, then download a clean, professionally designed PDF that’s easy to send to clients.

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Preview of Jobber's free Auto Detailing Invoice Template
  1. Jobber Blueprint /
  2. Free Tools /
  3. Auto Detailing Invoice Template

Create a professional invoice fast with our free auto detailing invoice generator

  • Stay organized and include all necessary information
  • Look more professional than handwritten invoices
  • Get paid the proper amount, faster
  • Track rates, prices, hard costs, expenses, and accounts receivable
  • Protect your detailing business with payment terms and conditions
  • Make filing easier with digital copies of all invoices
  • Keep your business running efficiently and consistently

File size must be less than 1MB

Format must be PNG, JPG, or GIF

Invoice #
Required

Company Information

Required
Required Invalid email
Required Invalid phone number
Required
Required
Required
Required

Invoice Details

Required
Required

Client Information

Invalid email
Invalid phone number
Line Items
Product/Service
Quantity
Unit Cost ($)
Total ($)
Required
Required
Required
$0.00
Subtotal $0.00
Discount
Tax %
$0.00
Total
$0.00

How to create an auto detailing invoice

You can create an invoice template for free using tools like Microsoft Excel, Word, Google Docs, or Google Sheets. A better option is to use our car detail invoice template to save time and keep your documents consistent. Here are some tips for writing a detailed invoice:

  • Use a simple, professional layout
  • Include your business contact information and your customer’s contact info
  • List all detailing services you provided with clear descriptions
  • Add prices for each service or hourly rate
  • Clearly outline what payment methods you accept and when your client is expected to pay in your payment terms and conditions
  • Include your subtotal, applicable taxes, discounts, and any additional fees before the total

To send invoices quickly, try our free invoice generator above, or use Jobber to streamline your invoicing and create accurate, professional invoices with just a few clicks.

What should a car detailing invoice include?

When you write the invoice, include a clear list of the detailing packages you provided and their costs. 

Here’s what to include on a car detailing invoice:

  • Invoice number for record-keeping purposes (e.g., Invoice #1001, #1002, etc.)
  • Invoice issue date and the payment due date
  • Company info (business name, company logo, website, phone number, email, mailing address)
  • Client details (name, address, contact details)
  • Line items with auto detailing service descriptions (e.g., full exterior or interior detail, stain extraction, pet hair removal, glass cleaning, deodorizing, dash and trim dressing, etc.)
  • Costs associated with completing the job (labor costs, materials and quantities, hourly rates, overhead costs, any special discounts)
  • Subtotal before taxes, discounts, and service fees
  • Total amount owed, including applicable taxes and discounts
  • Invoice payment terms (payment instructions, accepted payment methods, late fees, any service warranty disclaimers)
  • Personal note thanking the customer for choosing your services

Car detailing invoice best practices

Smooth invoicing helps detail business owners get paid faster and keeps operations running efficiently. Follow these invoicing best practices to improve your cash flow:

  • Keep it simple. Make sure your invoices are clear and easy to read, and outline all services provided.
  • Brand your invoices. Include your business name, logo, and contact details to look professional.
  • Send invoices promptly. Whether you bill after each job or on a set schedule, don’t delay sending your invoices.
  • Set clear payment terms. Let clients know when payment is due, what methods you accept, and any late fees.
  • Document your work. Keep records of the tasks completed, time spent, and materials used.
  • Follow up before payments are late. Send friendly reminders to stay on top of overdue invoices.
  • Use invoicing software. Automate billing, track payments, and manage your finances with less manual work.

With these best practices, you’ll spend less time chasing payments and more time doing what you do best—making your clients’ vehicles shine.

Invoice template vs. free invoicing software

Auto detailing providers looking for a fast and easy way to create invoices can use Jobber’s invoicing generator above. It’s simple to use, customizable, and completely free. If you want more, Jobber’s free invoicing software can help you improve your workflow and get paid faster. You can store client information and create up to five customizable quotes, jobs, and invoices per month.

Features
PDF Icon
Add details like your company name, logo, contact information,
client details, line items, total cost, and terms and conditions
Create and send up to five free invoices per month with Jobber
You can send up to five free estimates per month with Jobber.
In the client hub, customers can request new work,
quickly review and approve quotes, see upcoming scheduled jobs,
pay invoices, and even refer friends for your services.
Once your client approves a quote, you can automatically
convert it to a job.
Create a job and assign it to your team with only a few clicks.
When the job is done, instantly generate a professional
digital invoice and send it to your customers via text or email.
Manage your field operations from the road or the job site with
the Jobber mobile app.

FAQ

Here’s what an invoice looks like when you use our free car detailing invoice template:

Example of an car detailing invoice built with Jobber's free invoice generator.

This invoice template is part of our free Job Toolkit, where you can store client information, convert templated auto detailing quotes to invoices, and get paid for your work. It’s perfect for auto detailing business owners (like you!) who are used to formatting and editing invoices on documents or spreadsheets.
You can easily add your business information and logo to Jobber’s free car detailing invoice template. Simply click ‘Add logo’ at the top of the generator to upload your PNG, JPG, or GIF logo file. Just be sure the file size is under 1 MB.
To stay on top of your cash flow and avoid missed payments, follow these tips for tracking car detailing invoice payments:
• Send digital invoices. Email or text your invoices to customers so they get them fast and can pay right away.
• Streamline invoice tracking with automation. Let software do the work—automated tools like Jobber can send invoices, track payments, and send reminders for you.
• Accept credit card payments. Offer credit card options online or on the spot to make it easy for customers to pay you.
• Pick the right accounting software. Use easy-to-use software that helps you track your money, send invoices, and stay organized.
• Make better decisions with regular reporting. Check simple reports often to see how your business is doing and what needs to improve.
Send an invoice as soon as possible after the detailing work is finished—ideally, less than 48 hours after completing the job. Sending invoices late can lead to confusion and delay payment. Just make sure you and your client agree that the job is done!
The best software for the job depends on your needs. For creating and using simple templates, programs like Microsoft Word, Excel, Google Docs, Sheets, and Jobber’s free invoice generator will all work. If you’re looking for more, free invoicing tools or auto detailing software can make creating and sending invoices easier, streamlining the process and helping you get paid faster. 

With professional auto detailing invoicing software, you can:

• Create professional invoices that feature your logo and company information
• Automate invoice follow-ups with customized emails and texts
• Send multiple invoices at once with batch invoicing
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Keep track of which detailing jobs have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
• Communicate with clients using email and SMS
• Get paid faster with credit card processing and ACH payment options
• Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.
The main benefit of using a template over pen and paper or building from scratch is the time you can save creating and sending invoices to your clients. Using customizable templates will also help you stay organized and look more professional.
After you’ve completed the job and filled out your car detail invoice template, the best way to send an invoice to clients is a PDF via email or text. If you’re using auto detailing invoice software like Jobber, your clients can see their invoicing in the client hub and review and pay from there.

Explore other auto detailing business free tools

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