Free Car Detailing Quote Template
Customize our car detailing estimate template with details like your company name, client information, line items, final price, terms and conditions, and more. Download the basic PDF, or click “Customize Template” to create a professional estimate, convert it to an invoice, and send it to your clients via email or text.
Professional car detailing quotes help you win more jobs
- Add your company name, branding, and terms
- List detailed line items and costs
- Track sent estimates and convert them to invoices
How to create a car detailing quote
Ready to create a car detailing estimate? Here’s how to write a professional quote that helps you win more work:
- Download Jobber’s car detailing estimate and save it to your computer. Include “estimate” or “quote” in the file name for easy organization and clarity for your customers.
- Add your business contact info so customers can easily reach you. Include your detailing business name, website, phone number, email address, and shop location (if applicable).
- Enter your customer’s name, contact details, estimate number, and the date of the estimate.
- List the detailing services you’re providing (e.g., interior cleaning, exterior wash, paint correction) along with prices for each.
- Add your subtotal, applicable taxes, discounts, and any service fees before calculating the total amount.
- Include your terms and conditions, such as how long the estimate is valid and accepted payment methods.
- Save the completed estimate as a PDF file and send it to your customer via email or text message.
What should your car detailing quote template include?
Your car detailing quote should give customers a clear idea of your services, pricing, and what’s included. Here’s what to include in your estimate:
- Your detailing business name, logo (if you have one), and contact information
- The customer’s name, contact details, and vehicle information (make, model, license plate, etc.)
- An estimate number for easy tracking and consistency with your invoice system
- A breakdown of the car detailing services you’re providing, with detailed descriptions (e.g., interior deep clean, engine bay wash, ceramic coating, exterior polish)
- The estimated cost of completing the job, including labor, materials (like wax, cleaners, and pads), optional upgrades, discounts, and taxes
- Optional line items for upsell services, like headlight restoration, pet hair removal, or paint correction
- A brief note on what’s not included, if applicable (e.g., mechanical repairs, body work)
- How long the estimate is valid for
- Your terms and conditions, such as deposit requirements, payment methods, and turnaround time
- A spot for the customer’s signature so you can move forward once the estimate is approved
Frequently Asked Questions
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A car detailing estimate template is a ready-to-use form that helps detailers outline services and pricing in a clear, professional way. It’s ideal for detailers who are just starting out or switching from handwritten estimates to digital ones.
Your estimate should include your business information, customer and vehicle details, a breakdown of detailing services, product and labor costs, and any terms or disclaimers. Using a consistent template saves time, builds trust with customers, and ensures there are no surprises before the work begins.
If you want a quick, reusable solution, download the free car detailing estimate PDF and start sending professional estimates right away. -
Using an auto detailing estimate template can help you send clean, professional quotes faster—and land more jobs. Here’s how it benefits your detailing business:
• Keeps your estimates organized and ensures you include all the key details
• Reduces errors with built-in fields for services, pricing, and terms
• Looks more polished and professional than handwritten estimates
• Saves time by cutting down on repetitive data entry
• Helps you track service rates, product costs, and outstanding payments
• Sets clear expectations with customers and protects your business with terms and conditions
• Simplifies record-keeping by storing all estimates digitally
With a solid template in place, you can focus more on detailing and less on paperwork.
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A quote and an invoice serve two very different purposes in your car detailing business.
A quote is sent before the job begins. It outlines the services you’ll provide and the estimated cost, helping your client understand what to expect. You don’t move forward with the work until the client approves the quote.
An invoice comes after the job is done. It’s the final bill that reflects the actual work completed, and it’s what you send when it’s time for the customer to pay. The total may differ from the quote if any changes were made during the job.
Pro Tip: Use a free invoice template from Jobber to bill your customers quickly and professionally once the work is finished. -
Using the right software makes it faster and easier to send accurate, professional quotes—and helps you win more detailing jobs.
Tools like FreshBooks, Wave, and Skynova let you create custom quote templates, but if you’re looking for a solution built specifically for car detailing and other service-based businesses, Jobber is a powerful all-in-one option.
With Jobber, you can:
• Send professional quotes – Create and send custom quotes by text or email in just minutes.
• Automate follow-ups – Keep work moving with automatic reminders for quotes waiting on approval.
• Make approvals easy – Let customers review and approve quotes online—no back and forth.
• Schedule detailing jobs fast – Turn approved quotes into jobs, assign your team, and stay organized.
• Keep customers informed – Send on-my-way texts and appointment reminders so clients always know what’s happening.
• Track job details – Keep service notes, before-and-after photos, and updates in one place.
• Invoice on the spot – Create and send invoices from the shop or your truck—wherever you are.
• Get paid faster – Accept deposits and online payments to keep your cash flow steady.
Jobber does more than just help with quotes—it helps you run a smoother, more professional detailing business from the first quote to final payment. -
Here are some common mistakes to avoid when creating a car detailing quote template to make sure it works for you—not against you:
• Using outdated pricing: If your service or product prices aren’t current, you risk undercharging and cutting into your profits, or overcharging and losing potential clients.
• Leaving out important costs: Forgetting to include things like specialty products, travel time, or add-ons like engine bay detailing can result in surprise costs that upset your customer—or come out of your pocket.
• Using too much industry jargon: Filling your quote with detailing terms your client may not understand can cause confusion and delay approval. Stick to clear, client-friendly language.
• Not tailoring the quote: Sending out generic estimates without personalizing them to each job or client makes your business feel less professional and less trustworthy.
Avoiding these mistakes ensures your quotes are clear, competitive, and easy for customers to say yes to.
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If a client disputes a quote after work has already started, it’s important to handle the situation professionally and efficiently to protect your business and maintain trust. Here’s what you should do:
• Pause the work to prevent further costs.
• Review the original quote and any client approvals.
• Listen to the client’s concerns to understand the issue.
• Compare the work done with the quoted scope.
• Negotiate a fair solution and document any changes.
• Keep records of all communications and updates.
• Improve your process by using software like Jobber to track quotes, approvals, and job progress.
Quote template vs. free quoting software
Auto detailing service providers looking for a fast and easy way to create job quotes can download Jobber’s PDF or Excel estimate templates. They are simple to use, customizable, and completely free. If you want more, Jobber’s free quoting software can help you improve your workflow and get paid faster. You can store client information and create up to five customizable quotes, jobs, and invoices per month.
Features
Add details like your company name, contact information,
client details, line items, total cost, and terms and conditions
client details, line items, total cost, and terms and conditions
You can send up to five free estimates per month with Jobber.
In the client hub, customers can request new work,
quickly review and approve quotes, see upcoming scheduled jobs,
pay invoices, and even refer friends for your services.
quickly review and approve quotes, see upcoming scheduled jobs,
pay invoices, and even refer friends for your services.
Once your client approves a quote, you can automatically
convert it to a job.
convert it to a job.
Create a job and assign it to your team with only a few clicks.
When the job is done, instantly generate a professional
digital invoice and send it to your customers via text or email.
digital invoice and send it to your customers via text or email.
Manage your field operations from the road or the job site with
the Jobber mobile app.
the Jobber mobile app.