Free Pest Control Estimate Template

Our pest control estimate template makes it easy to send out professional quotes. It’s perfect for small pest control providers who want to move away from pen and paper or Google Sheets and explore software to help manage their workflow. The template is part of a larger free resource from Jobber, where you can store client details, convert quotes to invoices, and get paid for your work. 

If you’re just looking for a quick-start pest control estimate template that you can reuse, download either the pest control template in PDF or Microsoft Excel and start sending estimates to your clients. 
If you want to automate your process and have more flexibility, use Jobber’s free estimate software.

Your pest control estimate should include:

• Your pest control business name, contact information, and branding
• Your client’s name, address, phone number, and email
• Estimate number for record-keeping purposes
• A breakdown of the pest control services you offer (e.g., your inspection process, traps and equipment, and pesticides used)
• The estimated total cost of the work, including labor, materials, and applicable taxes
• Any optional services to maintain a pest free environment
• A description of anything that specifically won’t be included in the  pest management service
• How long the estimate is valid for
• Estimate terms and conditions (e.g., deposit amount, invoice payment terms, and payment details)

A pest control estimate template is a blank document you can complete after an inspection to provide a detailed quote to a client. You can find templates such as fill-in PDF format, Microsoft Word, Google Sheets, Google Docs, Microsoft Excel Spreadsheets, free quoting tools, or pest control software. These templates are essential to saving time and growing your business.

Here’s what our free pest control quote template can do for you:

• Keep your business organized
• Reduce errors with pre-set forms
• Make you look more professional than handwritten estimates
• Save time by automating work orders and tracking forms
• Set client expectations, avoid confusion, and protect your business with terms and conditions
• Maintain digital copies for easy filing and future reference

With a pest control template, it’s easy to add the job details, get the estimate approved, complete the work, and bill the client with our invoice generator—all with just a few clicks.

Every pest control estimate should include essential elements such as line items, estimate totals, and terms and conditions, to name just a few examples.

The main difference is your services, which are specific to the pest control industry. Start by deciding what pest control services you’d like to offer, creating a list of standard line items for bids and estimates, and setting prices for each service. This helps you assemble an estimate faster and send it off to your client.

When setting your pest control prices, consider:

• Pest problem severity
• Inspection process complexity
• Chemicals and pesticides required
• Equipment like traps and sprayers
• Labor and overhead costs

Using a pest control estimate template makes estimating jobs easier. Automatic calculations help you assemble quotes and send them to your clients faster.

Quotes and estimates seem similar, but there’s one big difference: budget flexibility.

An estimate is a rough but educated guess at how much time, work, and materials will be involved in completing a job. This gives you some wiggle room if unexpected details pop up during the work.

On the other hand, a quote tells potential clients exactly how much they’ll be paying for the job. Sending a quote can mean higher profits if you come in under budget—but it also means you have to think of everything that could complicate the job and cut into your profits.

(And yes, you can use the estimate template as a quote template—or even a pest control contract template!)

When you’re creating an estimate, it should describe the work and the approximate costs.

Pest control proposals include much more information, depending on what the client wants. They could ask for anything from a detailed project timeline to a complete history of your pest control company. Proposals are usually required for commercial clients rather than residential ones.

You can use this estimate template as a pest control proposal template.

There’s a big difference between estimates and invoices.
An estimate describes what the finished work will look like and how much it will cost to complete. It is the first step in any project. Estimates set the expectations for the client, and you don’t move forward until they sign off on them.

An invoice is the final itemized bill you send to the client for the completed work. This is the last step of the project. Depending on how much the work has changed during the project, the amount on the invoice might be different from the amount on the estimate. You can create an invoice using our pest control invoice template.

This is also the point where you can talk to the client about consumer financing.

That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and tally up the costs in your head to create a total cost estimate. That’s part of why some pest control businesses charge for quotes.

With a pest control estimate template, some of that information is already in place, and the calculations are done automatically, including taxes and discounts. Filling in the details specific to the project should only take a few minutes, and then the estimate can be sent to the client for approval.

Estimating and quote management software like Jobber makes it easy to create an estimate using your desktop or mobile app.

Here’s what you can do with estimating software:

• Set up client files for storing estimates, job details, and invoices
• Let new leads request work through your website or Google Local Services Ads
• Create estimates with add-ons, packages, and images
• Convert estimates into jobs and invoices
• Give clients the option to approve estimates and pay deposits online
• Communicate with clients using email and SMS
• Schedule teams, route work, and track time and expenses
• Get paid faster using automated follow-ups, credit card processing, and ACH payments
• Leverage advanced reporting and AI tools to get real-time business insights

Learn how Jobber can help you create estimates and win work faster.