When your HVAC business is heating up, the last thing you need is a scheduling meltdown.
Whether you’re juggling last-minute service calls, managing a team of techs on the move, or just trying to keep your calendar organized, the right scheduling app can help you meet your goals.
Keep reading to discover the top seven HVAC scheduling apps that’ll help you ditch the chaos and keep your small business running cool and smooth.
Top scheduling apps for HVAC businesses:
What is an HVAC scheduling app?
An HVAC scheduling app is a type of HVAC business software designed to manage appointments, dispatch HVAC technicians, and streamline your operations—all from a mobile app.
HVAC scheduling software typically offers features such as:
- Scheduling tools
- Calendar management
- Dispatching
- Reminders and notifications
The top HVAC scheduling apps may have advanced features to optimize your scheduling even more, including:
- GPS tracking
- CRM capabilities
- Integration with other tools
Overall, a scheduling app for HVAC businesses can reduce admin work, minimize missed appointments, and improve customer satisfaction by keeping your business organized and responsive.
How we chose the best HVAC scheduling apps
We started our search for the best HVAC scheduling software or app by looking at industry forums to learn what scheduling tools HVAC contractors recommend.
From there, we narrowed down our list by checking out review sites such as G2 and Capterra to understand what users think of these app options.
When available, we watched app demos to see their scheduling capabilities in action. This left us with seven HVAC scheduling apps that will simplify your scheduling and dispatching to improve your business operations.
1. Jobber
Jobber is field service management software that helps you schedule jobs and dispatch HVAC techs to avoid overbooking, underbooking, and double-booking. Jobber’s mobile app lets you handle all of your scheduling workflows on-the-go.
Use Jobber’s drag-and-drop calendar to easily schedule, reschedule, or reassign your HVAC techs. Better yet, Jobber’s online booking feature allows customers and leads to request work through your website or social media.
Once you have your jobs scheduled, take advantage of Jobber’s other scheduling features, including:
- GPS tracking to track your crew’s progress throughout the day
- Route optimization to make quick last-minute changes
- Five different calendar views for a clear visual of your day
- Calendar color coding and filters to highlight specific projects, like on-site assessments
- Employee time tracking for better job costing and easier payroll
From the first job in the morning to the last one at night, our technicians know exactly what their days are going to look like thanks to Jobber
Here’s what else makes Jobber the best app for HVAC businesses:
- Generate HVAC estimates from customizable templates and turn them into invoices in a few clicks
- Keep customer information organized all in one place to deliver quality customer service
- Set up automatic reminders for appointments and follow-up texts, and emails for quotes and invoices
- Create an all-in-one HVAC system by integrating Jobber with your other favorite tools, like QuickBooks Online
Check out Jobber’s website for pricing.
2. Connecteam
Designed for teams on the go, Connecteam helps manage your HVAC team’s daily schedules from one place.
With Connecteam you can:
- Add job information to the schedule, like location and tasks
- Communicate with your scheduled HVAC techs through the app
- Set up automated shift reminders for your HVAC team
- Create HVAC inspection checklists and service ticket information with each job
Check out Connecteam’s website for pricing.
3. Housecall Pro
Housecall Pro is a popular HVAC scheduling app solution for small businesses looking to improve their HVAC operations.
Housecall Pro lets you:
- Drag and drop work orders and color-code your calendar to assign the right techs to the right jobs
- Let customers book online to reduce no-shows
- Map efficient routes and use GPS tracking for better job management
Unlike Jobber, Housecall Pro doesn’t offer a routing feature. Users have to pay an additional monthly fee for Beeline Routes, their routing integration.
READ MORE: Jobber vs. Housecall Pro
Check out Housecall Pro’s website for pricing.
4. Zenbooker
Zenbooker offers online booking solutions for field service businesses, including HVAC service businesses. This software integrates online booking into your website to allow customers to easily book your services.
If you aren’t ready for online booking, Zenbooker also lets you set up service requests to keep more control over your schedule.
Zenbooker lets you:
- Set services and pricing specific to a customer’s location
- Collect any additional information you need for the job with custom fields
- Use dynamic availability that adapts to team schedules, service durations, and job locations
Check out Zenbooker’s website for pricing.
5. ServiceTitan
Use ServiceTitan to schedule appointments with customers, manage technician schedules, and assign jobs to field technicians.
With ServiceTitan, you can:
- Access scheduling directly from the call booking page
- Automatically filter for HVAC techs with the correct skill sets for the job
- Assign techs to jobs based on geographical proximity and route efficiency
ServiceTitan is built for large or enterprise-level HVAC businesses, so it can be a little pricey. Plus, unlike the other scheduling apps on this list, ServiceTitan doesn’t have a free trial period.
Check out ServiceTitan’s website for pricing.
READ MORE: 10 ServiceTitan alternatives to grow your business
6. Workyard
Workyard helps you coordinate HVAC technicians efficiently so that you can assign the right tech to the right job quickly.
Workyard’s top scheduling features include:
- An integrated mobile calendar
- The ability to add notes, checklists, and attachments to tasks
- Integrations with CRM systems
Check out Workyard’s website for pricing.
7. FieldPulse
The last HVAC scheduling app on our list is FieldPulse.
Use FieldPulse to maximize HVAC technician capacity and manage scheduling to boost operational efficiency.
FieldPulse’s top features include:
- Drag-and-drop scheduling to quickly assign and reassign jobs
- Automated updates to techs when changes are made
- Multi-team support view schedules by team and manage several crews at once
Check out FieldPulse’s website for pricing.
Jobber is your helping hand, your back office, and your automation.
What features should I look for when choosing HVAC service software?
When choosing HVAC service software, look for features that match the needs of your business—whether that be job scheduling, dispatching, or communication.
Key features to look out for include:
- Job scheduling and dispatching: Streamline operations by assigning the right tech to the right job at the right time.
- Mobile access for field techs: Keep technicians connected and updated in real-time, boosting efficiency on the go.
- GPS tracking: Improve route planning and accountability to reduce fuel costs and response times.
- Quoting and invoicing: Close jobs quicker and ensure faster payment with accurate, professional documents.
- A built-in CRM: Help manage customer relationships and follow-ups to increase repeat business.
- Payment processing: Make it more convenient for customers to pay to improve cash flow.
For a comprehensive HVAC tool to improve all aspects of your business, try Jobber. Jobber optimizes your job scheduling along with your other workflows to create a smooth, all-in-one solution from which to run your HVAC company.
Frequently Asked Questions
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HVAC maintenance schedule apps streamline the scheduling and dispatching of service calls by simplifying key tasks.Â
Instead of relying on paper schedules or manual processes, these apps use drag-and-drop calendars, real-time updates, and GPS tracking to efficiently dispatch the right HVAC technician to each job.Â
They also send automatic notifications to both techs and customers, reducing miscommunication and no-shows. As a result, you can respond faster, avoid scheduling conflicts, and improve overall service efficiency. -
HVAC scheduling apps save time by automating routine tasks like job scheduling, dispatching, and sending customer reminders.Â
With real-time updates and mobile access, technicians can receive assignments instantly and update job statuses on the go, reducing the need for back-and-forth calls.Â
The best HVAC scheduling apps also store customer information and service history in one place, cutting down on admin work. -
Using a mobile HVAC scheduling app offers several advantages, including:
• Schedule and make changes to jobs on the go
• Allow HVAC techs to receive job updates, access customer information, and log job details from their smartphones or tablets
• Gain real-time visibility into job progress and tech locations for faster, more efficient decision-making