Free Carpet Cleaning Estimate Template

Our estimate template makes it easy to send out professional carpet cleaning estimates. It’s perfect for carpet cleaning business owners who are just starting or want to move away from pen and paper or spreadsheets and explore software to help manage their workflow. The template is part of a larger free resource from Jobber, where you can store client details, convert quotes to invoices, and get paid for your work. 

If you’re just looking for a quick-start carpet cleaning quote template that you can reuse, download the customizable template in PDF or Microsoft Excel and send estimates to your clients. 

If you want to automate your process and have more flexibility, use Jobber’s free estimate software.

Your professional estimate should include:

• Your carpet cleaning business name, contact information, and branding
• Client’s name, address, phone number, and email
• Estimate or quote number for record-keeping purposes
• A breakdown of the cleaning services you offer (e.g., dry carpet cleaning, stain removal, steam cleaning, etc)
• The estimated total cost of the work, including labor, cleaning products, and applicable taxes
• A detailed mention of anything that specifically won’t be included in the work
• How long the estimate is valid for
• Estimate terms and conditions (e.g., deposit amount, invoice payment terms, and payment details)

A carpet cleaning estimate template is a blank document copy of your estimate form. You can find templates in fill-in PDF format, Microsoft Word, Google Sheets, Google Docs, Microsoft Excel Spreadsheets, free quoting tools, or carpet cleaning software. These templates are essential to saving time, leaving a lasting impression with your clients, and growing your business.

Here’s what our free estimate template can do for you:

• Keep your business organized
• Reduce room for error by including mandatory form fields
• Make you look more professional than handwritten estimates
• Help you track rates, prices, expenses, and accounts receivable
• Set client expectations, avoid confusion, and protect your business with terms and conditions
• Maintain digital copies for easy filing and future reference

With our free professional quote template, you can easily add the specific details for that job, get the estimate approved, complete the work, send a cleaning invoice, and get paid faster—all with just a few clicks.

Every carpet cleaning estimate should include essential elements such as line items, estimate totals, and terms and conditions, to name just a few examples.

The main difference is your cleaning services, which are specific to the carpet cleaning industry. Start by deciding what services you’d like to offer (e.g., commercial cleaning services), creating a list of standard line items for bids and estimates, and setting prices for each service. This will help you assemble an estimate faster and send it to your client.

When setting your carpet cleaning prices, consider the following:

• Will you charge a flat rate, hourly, room rate, or by the square footage?
• Cleaning supplies you plan to use (e.g., will you provide green cleaning products)
• Carpet cleaning equipment required
• Labor and overhead costs

Using a carpet cleaning estimate template makes estimating jobs easier. Automatic calculations help you assemble quotes and send them to your clients faster.

Quotes and estimates seem similar, but there’s one big difference: budget flexibility.

A carpet cleaning estimate is a rough but educated guess at how much time, work, and materials will be involved in completing a job. This gives you some wiggle room in case any unexpected details pop up during the work.

On the other hand, a quote tells a client exactly how much they’ll be paying for the job. This can mean higher profits if you come in under budget—but it also means you have to think of everything that could complicate the job and cut into your profits.

(And yes, you can use our estimate template as a carpet cleaning quote template!)

There’s a big difference between estimates and invoices.

An estimate describes what the finished work will look like and how much it will cost to complete. It is the first step in any project. Estimates set the expectations for the client, and you don’t move forward until they sign off on them.

An invoice is the final itemized bill you send to the client for the completed work. This is the last step of the project. Depending on how much the work has changed during the project, the invoice amount might differ from the amount on the estimate. You can create an invoice using our carpet cleaning invoice template.

This is also the point where you can talk to the client about consumer financing.

That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and tally up the costs in your head. That’s part of why some carpet cleaning businesses charge for quotes. 

With a carpet cleaning estimate template, some of that information is already in place, and the calculations are done automatically, including taxes and discounts. Filling in the details specific to the project should only take a few minutes, and then the estimate can be sent to the client for approval.

Estimating and quote management software like Jobber makes it easy to create an estimate using your desktop or mobile app.

Here’s what you can do with estimating software:

• Set up client files for storing estimates, job details, and invoices
• Let new leads request work through your website or Google Local Services Ads
• Create estimates with add-ons, cleaning service packages, and images
• Convert estimates into jobs and invoices
• Give clients the option to approve estimates and pay deposits online
• Communicate with clients using email and SMS
• Schedule teams, route work, and track time and expenses
• Get paid faster using automated follow-ups, credit card processing, and ACH payments
• Leverage advanced reporting and AI tools to get real-time business insights

Learn how Jobber can help you create estimates and win work faster.