Plumbing Inspection Report Template

What’s in this plumbing inspection report template

A complete plumbing inspection report should include all of the information needed to document the property’s condition, communicate findings, and recommend next steps. This includes:

• Client and property details such as the customer’s name, contact information, property address, inspection date, technician, and inspection type
• Inspection summary describing the property’s overall plumbing condition and any major concerns identified during the inspection
• Inspection findings by system, with separate sections for fixtures, faucets, toilets, water supply lines, water heater, sump pump, and other inspected components
• Condition ratings such as Good, Fair, Poor, or Pass/Fail for each inspected item
• Photos of damaged components, code concerns, leaks, corrosion, or other issues, with captions that explain what each image shows
• Recommendations for repairs, replacements, and maintenance tasks, arranged in order of priority
• Code or safety observations about visible issues that may need correction or deeper investigation
• Additional comments or observations that don’t fit into the standard inspection categories
• Signatures for both the technician and the customer, confirming the inspection was completed and the report was received

How to write a plumbing inspection report

To write your professional plumbing inspection report, start by downloading our free template or creating your own. Then follow the steps below:

1. Document client and property details, including their name, contact information, and address. Make sure to include the inspection date and information about your business, such as your plumbing company name, inspector name, and inspection type.
2. Write an inspection summary that describes the property’s overall condition and any major concerns identified during the inspection.
3. Share detailed findings from your inspection, including any issues observed for specific system components (e.g., fixtures, faucets, toilets, supply lines). For each finding, include a condition rating and photos.
4. List replacement and repair recommendations, arranged in order of priority. This tells the client what they need to do—and what should happen first.
5. Note any code or safety observations that may need correction or deeper investigation. You can also leave any additional comments that don’t fit into the standard inspection categories.
6. Add your signature and get the customer to sign the report, too. This indicates that the inspection is complete, and both the business and the customer agree on your findings.

Tips for writing a plumbing inspection report

Follow these best practices when you’re creating your plumbing inspection report and preparing to send it to the customer:

• Use plain language that customers can understand. For example, instead of just stating “shut-off valve is corroded,” explain what you observed, why it matters, and whether the valve needs to be repaired or replaced.
• Include photos as visual evidence of leaks, corrosion, damaged fixtures, improper installations, or other concerns. Add short captions to provide context for each image.
• Use severity ratings (Low, Medium, High, Pass/Fail) to indicate how urgently an issue should be addressed. Severity ratings help customers prioritize repairs and make it easier for technicians to explain which work should be scheduled first.
• Leave space for technician and customer signatures. While these signatures don’t replace a formal contract or estimate, they show that the inspection was completed and you reviewed the report with the customer.
• List next steps for the customer to take. Whenever possible, finish the report with clear action items for the customer, like recommended repairs, maintenance work, additional testing, or a quote for the proposed work.

Residential vs. commercial plumbing inspection reports

Residential and commercial plumbing inspection reports often follow the same basic format. They include findings, system condition ratings, photos, and recommendations to explain what the inspection uncovered and how to fix any problems.

While the structure is very similar, the inspection scope, level of detail, and language included in residential vs. commercial plumbing inspection reports can vary. See our breakdown below and find out how to write your report, based on who it’s for:

How Jobber helps plumbers document inspections

Want to standardize your inspections, complete and send reports from the field, and follow up with customers—all without having to switch between multiple tools? Plumbing software like Jobber makes it easy to:

• Create custom checklists to guide technicians through each inspection with consistent fields, tasks, condition ratings, notes, and photo attachments. By completing forms digitally, every technician follows the same reporting process.
• Complete inspection reports on site using Jobber’s mobile app on the technician’s phone or tablet. Photos, notes, and customer details are saved with the job, reducing paperwork and the risk of forgetting to file the report.
• Email your report to the customer once the inspection is complete. Jobber’s field service CRM lets you send documents fast and keep all your customer communications in one place.
• Attach a quote or invoice to your report. If you recommend follow-up repairs, you can create and send a quote based on your findings. Once the quote is approved, schedule the work, dispatch your crew, complete the job, turn it into an invoice with one click, and accept payments—all in one place.