Free Landscaping Receipt Template

A landscaping receipt is a written record of a customer’s payment for your landscaping services. It’s an important part of the billing and payment process. The receipt shows what the customer paid and when, which is useful if there’s a future dispute or other issue with the landscape service you provided. It’s a good idea for you and your customer to both keep copies of the receipt.

Our free landscaping service receipt template makes it easy to customize and send professional receipts for your completed projects. It’s the perfect tool for wrapping up any client transaction, whether you’re just starting a landscaping business or you’ve been a professional landscaper for years.

Include this information in your landscaping service receipt:

• Your landscaping company name, address, and contact details
• Client information, including your customer’s name and contact information
• The date when you finished the landscaping job or completed the transaction
• Receipt number that matches your estimate, job, or invoice number
• Products/services provided, including item description, quantity, and cost 
• Total payment amount, including subtotal, discounts, tips, and taxes
• Payment terms and conditions related to the transaction
• Any notes about the transaction (e.g., payment instructions, deposit/partial payment)
• A brief thank-you note showing you appreciate the client’s business

Your landscaping receipt should also include the word “receipt” somewhere that’s easy to see. Receipts and invoices look similar, so the receipt needs to show that the customer paid for your gardening or landscaping work in full.

If you use a basic landscaping receipt generator like this one, your receipt includes all the details you need automatically. Check out the landscaping receipt sample below to see how your receipt should look when it’s finished:

A standard receipt template helps you create a detailed receipt for your customer after you’ve finished a landscaping job. Here’s what you can do with our easy landscaping receipt template:

• Create and send accurate receipts to customers with just a few clicks
• Save time and money making your own receipts
• Customize receipts with your landscaping business and customer details
• Make a good impression with digital receipts—no more pen and paper
• Build a reputation as a professional and credible landscaping company
• Make receipts in the office or on the go using your phone
• Prevent errors by adding up landscape service prices and taxes automatically
• Avoid possible customer disputes by sending digital proof of payment
• File your landscaping receipt by downloading it as a printable PDF
• Keep accurate records of customer transactions for tax season

With a blank landscaping receipt template, it takes just a few minutes to enter all the information your customer needs to see. The generator automatically calculates how much you charged for landscaping services and adds it up for you, including sales tax and tips. Then all you have to do is send the receipt to your customer to wrap up the transaction.

You can also find these receipt templates as editable PDFs, Google Docs, Microsoft Word documents, and Excel or Google Sheets spreadsheets.

Making and sending receipts is even easier when you use landscaping software like Jobber. Send a landscaping invoice, get paid faster through Jobber Payments, and generate a receipt for the customer automatically—no extra effort needed. You can also manage your invoice payment details in the same place you manage your landscaping work.

You can use this free template to create receipts for USD and CAD transactions. Try Jobber for free if you need more currencies.

Yes! You can upload a PNG, JPG, or GIF logo file up to 1MB. Just click “Add Logo” and select your company’s logo file from your computer.

The best time to send a receipt to a customer is right after they send payment for your landscaping services. That way you finish the transaction as soon as possible and reduce the risk of forgetting to send the receipt. The faster you send a detailed, accurate receipt, the greater the chances your customer will see you as a professional landscape service provider.

There are a few ways to send landscaping receipts to customers. Always try to find out what’s most convenient for them:

• Save your receipt as a PDF and email it to the customer
• Print the receipt and hand it to the customer
• Print and mail the receipt to the customer’s home or business

A receipt is written proof that your customer paid their landscaping service invoice. Here’s the difference between an invoice and a receipt:

You send an invoice (also called a bill) to your customer after you provide services. When you’re writing the invoice, include a detailed list of landscaping services and materials you provided, as well as how much everything cost. The customer then receives this document and knows how much they need to pay and when.

You send a receipt to the customer after they pay their invoice. The receipt includes the same information as the invoice, but the document is marked as “paid.” Now you and the customer both have a record showing that you provided services, and the customer paid you for it.

Want to make a landscaping invoice instead of a receipt? Use our free landscaping invoice template.

Keep client receipts for 3–6 years after the tax year when the transaction took place. The exact length of time varies depending on where you live:

• U.S.: Hang onto receipts until three years from the date you filed your taxes for that year.
• Canada: Keep your receipts for six years after the end of the relevant tax year.
• UK: Store receipts for 5 years after the relevant tax year’s submission deadline.
• Australia: Keep all receipts for 5 years from the date you lodged your tax return.

Make sure to destroy your landscaping receipts when you no longer need to keep them. This keeps your customers’ personal information safe.

Always save and file your landscaping receipts when transactions are complete. This will make it easier to file your taxes at the end of the financial year. Here are a few ways to organize your receipts:

• Get a business bank account for processing all incoming and outgoing payments. This will keep all your transaction details visible in one place.
• Save original and digital copies of your landscaping receipts at your place of business. Make sure your receipt filing system meets your country’s storage requirements.
• Figure out a filing system that works for your landscaping business. One way is to organize receipts by year, then sort them by client or property.
• Use landscaping software like Jobber to automatically convert estimates into invoices, then into receipts, and keep them all organized. That way you don’t have to do any extra legwork or paperwork after you get paid.

(Want to create a landscaping estimate? Try using our free landscaping estimate template.)

Here are some common mistakes to avoid when creating a landscaping receipt template:

• Leaving out key information – Always include your business name, contact info, client details, what landscaping services you performed, date of service, rate, and total amount.
• Using vague service descriptions – Be specific—e.g., “Mowed front and back lawn” instead of just “lawn care”.
• Not itemizing costs – Break down charges (e.g., labor, materials, equipment rental) to avoid confusion and disputes.
• Forgetting taxes or discounts – Show tax rates or discounts applied to the total.
• Not including a receipt or invoice number – This makes recordkeeping and tracking difficult for both you and your client.
• Not including your logo or branding – A professional-looking receipt builds trust and promotes your business.
• Using inconsistent formatting – Ensure fonts, spacing, and layout are clean and easy to read.
• Not offering digital copies – Many clients prefer emailed receipts or PDFs for their records.

You can use tools like QuickBooks Online or Invoice Simple to create and send invoices and receipts to clients.

Or, you can use Jobber as an all-in-one solution that helps you manage every phase of your landscaping jobs—from the initial quote to getting paid and sending receipts. With Jobber, you can:

• Create and send professional estimates complete with optional services, images, and pricing, in just a few clicks.
• Make it easier for clients to approve estimates online, with their own self-serve customer portal.
• Convert approved estimates into scheduled jobs and invoices instantly.
• Get paid faster with convenient online payment options and recurring payments.
• Automatically generate professional receipts and send them to clients by email or text.

See what else you can do with Jobber’s landscaping software.