Skip to content
Listening Time 34 Minutes

Should you Outsource Your Customer Service? Here’s a Complete Guide

With Michelle Jeppesen and Richard Grove

Episode Overview

Struggling to keep up with customer calls? You could be missing out on valuable new business. In this episode, we explore how outsourcing your customer service can free up your time, improve efficiency, and help you capture more leads. Discover when it’s the right time to delegate, explore various outsourcing options, and learn how to train your team for a seamless customer experience. Join host Adam Sylvester, along with Michelle Jeppesen of Jill’s Office and Richard Grove of Wall Control and The Small Business Consultant, as they share practical insights for scaling your business.

New to Jobber? Masters of Home Service listeners can claim an exclusive discount for Jobber. Get started on scaling your business today.

Show Notes

  • [00:00] Introduction to the episode and guests
  • [01:25] Addressing the fear of outsourcing and identifying the right time to start
  • [04:43] Why business owners shouldn’t answer every call
  • [06:22] Exploring outsourcing options to free up your time and provide 24/7 service
  • [09:30] The role of answering services in business growth
  • [12:46] Using Jobber to provide exceptional customer service
  • [14:11] The differences between using a full-time virtual assistant and an answering service
  • [16:17] Streamlining email communication through ticketing systems and virtual assistants
  • [18:25] Three steps for properly training remote staff
  • [21:58] The importance of providing good documentation to help train
  • [24:30] How to maintain quality control with remote staff
  • [25:55] Reiterating how good customer service is paramount in winning work
  • [28:18] Outsourcing your outbound phone calls and follow-ups
  • [31:07] Adam’s key takeaways: Answer the phone, progress the call forward, outsource follow-ups

About the speakers

HOST

Adam Sylvester

CHARLOTTESVILLE GUTTER PROS AND CHARLOTTESVILLE LAWN CARE

Website: adamsylvester.com

Adam started Charlottesville Lawn Care in 2013 and Charlottesville Gutter Pros in the fall of 2020, in Charlottesville, VA. He likes to say, “I do gutters and grass! When it rains the grass grows and the gutters leak!” He got into owning his own business because he saw it as a huge opportunity to generate great income while living a life that suited him. He believes that small companies can make a serious impact on their communities and on every individual they touch, and he wanted to build a company that could make a big difference. His sweet spot talent is sales and marketing with a strong passion for building a place his team wants to work. Adam values his employees and loves leading people. While operations and efficiency is not something that comes naturally to him, he is constantly working to improve himself and his business in these areas. 

Guest

Richard Grove

Wall Control and the Small Business Consultant

Websites: Wall Control | The Small Business Consultant

Richard Grove started his career by growing Wall Control, a brand that focuses on wall mounted storage and organization systems for home organizers and garage installers.  Through his experience scaling the business, he realized he could add value to other business owners and operators as a consultant, so in 2019 he founded The Small Business Consultant.  Richard enjoys the challenge and thrill of growing businesses and helping others do the same. He is a masterful innovative marketer and has enjoyed growing Wall Control and brands he works with by identifying creative marketing opportunities and leveraging them to accelerate growth through things like influencer and brand ambassador programs, as well as tv partnerships through shows like Renovation Hunters.

Guest

Michelle Jeppesen

Jill’s Office

Website: www.jillsoffice.com
Facebook: www.facebook.com/jillsoffice
Instagram: @jillsoffice
TikTok: @jillsoffice

Michelle Jeppesen is the Chief Marketing Officer at Jill’s Office, a virtual receptionist service that books over $2 Million  of work for their clients every month on the phones.  A fierce believer in the importance of human connection and also a bit of a tech geek, Michelle has an MBA and is obsessed with helping small businesses grow their businesses with the right mix of behavioral science and technology. She and the rest of the Jill Team are on a mission to not only help create better customer experiences, but to help business owners gain that sweet freedom (both in time and money) they daydreamed about when doodling their first business plans.

About Masters of Home Service

SIGN UP FOR PODCAST UPDATES

Get email updates on new episodes and podcast news.
You don’t want to miss out!

Interested in being a guest on the show?

Are you a home service professional eager to share your insights and experiences? Apply to be a guest on the Masters of Home Service Podcast, and join a community of experts committed to helping others level up through knowledge.

Other Podcasts We Love