As an HVAC contractor, juggling estimates while managing multiple projects can be overwhelming and time-consuming. Luckily, estimating software can do the heavy lifting for you, reducing errors and helping you create accurate quotes faster—so you can focus on getting the job done.
With the best HVAC estimating software, you can say goodbye to guesswork and hello to fast, accurate quotes that keep your HVAC projects on budget and your clients happy. No matter the size of your HVAC business, the right software can save you time, money, and headaches.
In this article, you’ll discover the eight best HVAC estimating software options on the market to help you make the right choice for your business.
The top estimating software for HVAC businesses:
What is HVAC estimating software?
HVAC estimating software is a tool designed to help you quickly and accurately calculate project costs, including labor, materials, equipment, and overhead.
Instead of relying on manual calculations or spreadsheets, this software automates the estimating process, reducing errors and saving valuable time.
Many solutions include features like pre-built cost databases, integration with supplier pricing, and the ability to generate professional quotes for clients, creating a comprehensive solution for your business.
Whether you’re bidding on residential jobs or large commercial projects, HVAC estimating software ensures that your estimates are precise, competitive, and profitable.
How we chose the best HVAC estimating software
To build our list of the best HVAC estimating software solutions, we started by looking at HVAC forums to understand the estimating needs of HVAC contractors.
We then looked at websites like Capterra for expert reviews on the top estimating software options and watched app tutorials when available to see these tools in action.
Whether you’re a solo contractor or running a full-scale HVAC business, you’ll find the best estimating tool on this list.
READ MORE: Top 12 HVAC apps to boost your productivity in 2025
1. Jobber
Jobber’s HVAC software helps you create and send professional estimates to convert leads and win more jobs.
With Jobber, you can add optional line items to your estimates to suggest premium HVAC units or maintenance add-ons. Your customer can select the items that they want to add and track the updated total at the end of the estimate.
Once the HVAC estimate is approved, you can seamlessly convert quotes into jobs, either dispatching them right away or scheduling them for a future date.
Better yet, to improve your win rate, you can schedule automated follow-up emails or texts to remind customers of quotes that need their attention.
READ MORE: 6 best HVAC CRM software to stay efficient and organized
Estimates are just the beginning. Here are other ways that Jobber can improve your HVAC business:
- Easily schedule jobs with a drag-and-drop calendar
- Generate the most fuel-efficient routes to cover more jobs
- Create HVAC job checklists and service contracts to ensure consistency
- Send on-my-way texts to let customers know you’re on your way
- Convert estimates into invoices with just one click
- Integrate with accounting software such as QuickBooks for seamless workflows
2. Trimble Estimation
Trimble Estimation is designed to help HVAC contractors create accurate and efficient project estimates.
Trimble Estimation is a good choice if you specifically need commercial HVAC estimating software. It integrates with other project management tools and supplier catalogs, making it easier for contractors to generate competitive bids while reducing errors.
Trimble Estimation’s other features include:
- Up-to-date material costs
- Pre-built cost databases
- Automated calculations for labor, equipment, and other expenses
3. FastDUCT
FastDUCT is an HVAC estimating software specifically designed for sheet metal and ductwork contractors. It improves the estimating process by providing quick calculations for materials, labor, and fabrication costs.
FastDUCT also includes a database of duct sizes, fittings, and accessories, allowing users to create detailed estimates with minimal manual input.
Here are FastDUCT’s other top features:
- HVAC-specific pricing catalog
- Integrates with other construction management software
- Takeoffs performed directly on digital job plans
4. QuoteSoft
QuoteSoft is an HVAC and mechanical estimating software that helps simplify the bidding process for ductwork, piping, and mechanical systems.
QuoteSoft automatically calculates your labor and material costs for various ductwork, accessories, and HVAC equipment to streamline job estimating.
QuoteSoft’s top features include:
- Automated HVAC material pricing
- CAD and BIM integrations
- Reporting and analytics
5. PlanSwift
PlanSwift is a takeoff and estimating software designed for contractors across various construction trades, including HVAC professionals.
This HVAC tool allows users to perform digital takeoffs directly from blueprints, eliminating the need for manual measurements and calculations.
PlanSwift also helps you:
- Easily make changes with drag-and-drop estimating tools
- Quickly trace linear takeoff for A/C line sets
- Generate precise material lists for any HVAC assembly
6. Procore
Procore Estimating is a software solution made for performing quantity takeoffs, estimates, and professional HVAC proposals.
With Procore, you can build accurate HVAC cost estimates and win more projects. Use this estimating software to automatically calculate material and labor costs in less time.
Procore also allows you to:
- Move from takeoff to completed estimate with a single click
- Connect to over 500 integrations
- Count items across multiple pages and filter results for accuracy
7. FieldEdge Flat Rate
FieldEdge Flat Rate is a free pricing software for HVAC contractors.
Instead of charging customers based on hourly labor and unpredictable material costs, FieldEdge Flat Rate simplifies pricing by offering pre-set, standardized service rates.
The software uses a database of over 30,000 repairs to allow you to provide your customers with accurate pricing and the best customer service. The result is transparent pricing and clear profit margins.
READ MORE: How to price HVAC jobs
8. ServiceTitan
ServiceTitan streamlines pricing on any type of HVAC job by quickly calculating and estimating costs for time, materials, and margins. This makes ServiceTitan a good tool for calculating HVAC parts markups.
With ServiceTitan, you can:
- Draft detailed estimates from the office or field
- Calculate labor and material costs with a cost database
- Use templates to create professional HVAC estimates
It’s important to note that ServiceTitan is more complex and costly than other solutions. As a result, it may not provide the best value if you’re a solo contractor or managing a small team.
In contrast, Jobber offers a high-value plan for single-person businesses. Jobber’s also easy to learn and easy to use, so you’ll pay less for faster results.
Whether you’re a one-man show or a growing team, Jobber grows with you and takes your business to that next level.
Choosing the best HVAC estimating software can make all the difference in streamlining your bids, improving accuracy, and boosting your bottom line.
Whether you need advanced takeoff tools or seamless job management, the right software will save you time and reduce costly errors. With so many great options available, finding the perfect fit for your business is easier than ever.