Free Plumbing Estimate Template

Our plumbing estimate template makes it easy to send out customizable, professional-looking estimates. It’s perfect for plumbing contractors who are just getting started or exploring software instead of pen and paper.

The template is part of a larger free toolkit where you can store client information, convert their estimates to invoices, and get paid for your plumbing work.

If you’re just looking for a quick-start plumbing proposal template that you can reuse as often as you like, download either the plumbing quote template PDF or the plumbing quote template Excel Spreadsheet and start sending estimates to your clients.

Your plumbing estimate should include the following information:

• Your business’s name, logo, and contact details
• Your client’s name and contact information
• Estimate number for record-keeping purposes
• A breakdown of the type of work you’ll be providing, along with a detailed description
• The approximate cost estimate of completing the work, factoring in labor costs, material costs and quantities, number of hours, new parts or fixtures, any special discounts or rates, and sales tax
• Optional line items for added repairs or services that would enhance the work
• A description of anything that specifically won’t be included in the work
• How long the estimate is valid for
• Estimate terms and conditions (e.g., deposit amount, invoice payment terms)

A plumbing estimate template is a blank copy of your estimate form, which you can fill out to create a detailed estimate after a consultation. You can find templates as fill-in PDFs, Microsoft Word or Google Docs, Microsoft Excel or Google Sheets spreadsheets, free quoting tools, or even plumbing software like Jobber. These templates are essential to keeping your plumbing business efficient and consistent.

Here’s what a plumbing contractor estimate template can do for you:

• Help you stay organized and define the parameters of a project early on
• Reduce room for error by including mandatory form fields
• Make you look more professional than handwritten estimates
• Cut down on repetitive data entry and save you time
• Help you track rates, prices, expenses, and accounts receivable
• Set client expectations and protect your business with terms and conditions
• Make filing easier with digital copies of all estimates

With our job estimate templates, it’s easy to add in the specific details for that job, get the estimate approved, complete the work, invoice the client, and get paid faster—all with just a few clicks.

No matter the industry, every estimate needs the same elements. Line items, estimate totals, and terms and conditions are just a few examples.

The main difference is your services, which are specific to plumbers. Start by deciding what services you’d like to offer, create a list of standard line items for bids and estimates, and set unit prices for your plumbing services.

Our plumbing job estimate template helps you assemble an estimate and send it off to your potential clients, faster.

Quotes and estimates seem similar, but there’s one big difference: budget flexibility.

An estimate is a rough but educated guess at how much time, work, and materials will be involved in completing a job. This gives you some wiggle room in case any unexpected details pop up during the work.

A quote, on the other hand, tells a client exactly how much they’ll be paying for the job. This can mean higher profits if you come in under budget—but it also means you have to think of everything that could complicate the job and cut into your profits.

(And yes, you can use our free estimate template as a plumbing quote template!)

There’s a big difference between estimates and invoices.

An estimate describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. An estimate sets the expectations for the client, and you don’t move forward until they sign off on it.

A plumbing invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on the invoice might be different from the amount on the estimate, depending on how much the work might have changed during the project.

That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and tally up the costs in your head.

With a plumbing estimate template, some of that information is already in place and the calculations are done automatically, including taxes and discounts. It should only take a few minutes to fill in the details that are specific to the project, then send off the estimate to the client for approval.

You can use our plumbing estimate example as a starting point!

Estimating and quote management software like Jobber makes it easy to create an estimate using your desktop or mobile device.

Here’s what you can do with estimating software:

• Set up client files for storing estimates, job details, and invoices
• Let new leads request work through your website or Local Services Ads
• Create estimates with add-ons, packages, and images
• Convert estimates into jobs and invoices
• Give clients the option to approve estimates and pay deposits online
• Communicate with clients using email and SMS
• Schedule teams, route work, and track time and expenses
• Get paid faster using automated quote follow-ups and credit card processing

Learn more about how Jobber can help you create estimates and win work faster.