Free Landscaping Proposal Template
Customize our free landscaping proposal template with details like your company name, client information, pricing, terms, and more. Download the customizable PDF, or click “Start Free Trial” to create a winning proposal in Jobber and send it to your clients via email or text.
Professional landscaping proposals help you win more work
- Stand out from the competition
- Impress your clients from the start
- Add your business info, customer details, work scope, and terms
- Outline the pricing, timeline, and what’s included
How to build a landscaping proposal
Want to create a polished, detailed landscaping proposal easily? Here’s how to use Jobber’s landscaping business proposal template:
- Download the landscaping proposal PDF file and save it to your computer. Include “landscaping proposal” and the client’s name or project proposal details in the file name to keep your documents organized.
- On the title page, add your landscaping company name, office address (if you have one), phone number, email, and website so clients can contact you if they have any questions.
- Enter your client’s contact info, including their name, address, phone number, and email.
- Introduce your landscaping business and outline the project proposal’s expected deliverables.
- Break down what you found during your on-site property assessment.
- Summarize the scope of work, estimated timelines, and flexible pricing options.
- Use the “About Us” section to remind the client who you are. The “Vision and Mission Statement” page is your chance to show what your business stands for and why you’re the right team for the job.
- List the proposed services and pricing, and note how long your landscaping prices are valid. If you offer good-better-best packages, be sure to include those too.
- Customize the proposal terms and conditions section with your accepted payment methods, warranties, and rights and responsibilities.
- Save the proposal as a PDF file and send it to the prospective client via email or text for review and sign-off.
To make your proposal even more convincing, attach images of past landscaping projects, customer reviews, and supporting documents (e.g., warranties) to the email or text before sending for approval. These extras can help build trust and show the quality of your work upfront.
Disclaimer: The terms and conditions template section is for informational purposes only and should not be considered legal advice. For guidance specific to your landscaping business, consult a qualified legal professional in your jurisdiction to ensure your proposal terms and conditions are legally binding and appropriate for your needs.
Why choose Jobber’s free landscaping proposal template?
Level up your quoting process and keep work moving forward with a free landscaping proposal template that does the heavy lifting for you.
Whether you’re quoting a routine lawn maintenance or a large landscaping bid like landscape design services, a proposal template helps you professionally lay out the scope of work, landscaping pricing, and terms, so your clients know exactly what they’re saying yes to.
Use a free landscape bid proposal template to build customer trust, present your services professionally, and win more jobs. It sets clear expectations from the start, so you spend less time convincing and more time doing the work that puts money in your pocket.
What’s included in the landscaping proposal template?
Jobber’s proposal template is designed to help you send customized, professional proposals that help you stand out and win over prospects.
This landscape maintenance proposal template has fill-in boxes to include:
- Your business name and contact details
- Client contact information
- A quick introduction to your company and professional landscaping services
- A project site assessment to record findings, measurements, and recommendations
- A project summary to highlight the estimated timeframe, scope of work, and pricing
- An overview of your business, as well as your vision and mission
- Your proposed landscaping services and costs
- Terms and conditions to protect your business
- A signature page for both you and your prospective client to sign
Proposal template vs. software
Landscaping service providers looking for a fast and easy way to create proposals can download Jobber’s landscape proposal template. It’s simple to use, customizable, and completely free. If you want more, Jobber’s quoting software takes things to the next level with advanced quote customization. You can attach files and images, provide a project summary, boost credibility with 5-star Google Reviews, and personalize your quotes with your branding and company values to stand out.
Features
Customize each proposal with specific job information
such as pricing, terms, and conditions.
such as pricing, terms, and conditions.
Quickly create proposals for your most frequently offered
services to save time and get back to your customers faster.
services to save time and get back to your customers faster.
Add images, customer reviews, attachments, and other
content to your proposal
content to your proposal
Boost your revenue with add-ons and set the right price
on every quote with markups.
on every quote with markups.
In the client hub, customers can request new work,
quickly review and approve quotes, see upcoming
scheduled jobs, pay invoices, and even refer friends for your services.
quickly review and approve quotes, see upcoming
scheduled jobs, pay invoices, and even refer friends for your services.
Automated email and/or text follow-ups to customers
about quotes you haven’t heard back on.
about quotes you haven’t heard back on.
Once your customer approves a quote, you can
automatically convert it to a job.
automatically convert it to a job.
Create a job and assign it to your team with only a few clicks.
Frequently Asked Questions
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A landscaping proposal is a document that outlines the job details and pricing for a client’s review and approval. It sets expectations and helps clients decide whether to move forward with your services.
However, writing a detailed proposal from scratch takes time—time better spent doing the actual work that gets you paid. That’s where landscape proposal templates come in.
Our ready-to-use proposal template makes sending customizable proposals easy. You can add your business info, client details, assessment reports, scope of work, pricing, and terms—then send it off to get the job approved and scheduled.
A landscaping services proposal can take different forms, such as a landscaping proposal template in Word or Google Docs, Excel, or a Google Sheet, fill-in PDFs, or even quoting software like Jobber. No matter the format, using a landscaping proposal template helps you look professional, stay consistent, and save time.
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Follow these best practices to write a compelling proposal that looks professional, builds trust, and helps you fill your schedule:
Keep it simple and professional. Use plain language and clear formatting so it’s easy for clients to read and understand.
Include the correct contact details. Add your landscaping company information and accurate client details so it’s clear who the proposal is for—and how to get in touch.
Use the introduction to connect with your client. Highlight what your business stands for and how you can help. This is your chance to show why you’re the right fit.
Be specific about the landscape project. Clearly outline what landscaping services are included (and what aren’t) to avoid confusion later on.
Clearly break down your service pricing. Factor in landscaping tools and equipment, labor, and extras so clients see exactly what they’re paying for.
Make your terms clear. Set clear expectations around deliverables, scheduling, payment terms, and how your business operates.
Want to skip the repetitive work? Use our landscaping proposal template free download to save time, stay organized, and send proposals that land the job.
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Successful landscape proposal templates should include the following key elements:
• Your business’s name and contact details
• Your client’s name and contact details
• An introduction to remind them about your landscaping company, services, and your team
• Summary of your on-site property assessment
• A breakdown of the landscaping services you’ll be providing, along with a detailed description
• The approximate cost estimate of completing the work, factoring in labor costs, material costs and quantities, any special discounts or rates, and sales tax
• Optional services or tasks that would enhance the work
• Notes for anything that won’t be included in the work
• How long the proposal and pricing is valid for
• Terms and conditions (e.g., scheduling, pricing, payment, warranties, permits)
• Space for you and your client to sign and approve the proposal
Want to send a custom landscaping proposal without starting from scratch? Download our landscaping services proposal template to keep your profits climbing.
Or, for an all-in-one professional proposal solution that lets you customize proposals, showcase your services, and attach images and customer reviews, give Jobber’s quoting software a try today. -
Writing a professional landscaping proposal doesn’t have to be complicated. Your goal is to clearly show your prospect what work you’ll do, how much it’ll cost, and what they can expect—so they feel confident saying yes.
Here’s a simple structure that works for proposal writing:
Cover page – Include your landscaping business details, your logo, and client details.
Introduction/cover letter – Provide a short note about who you are, what you do, and what’s inside the proposal.
Assessment report – Summarize what you found during your on-site property visit, including measurements, observations, and recommendations.
Project proposal summary – Give a quick overview of the scope of work, the timeline, and the total cost.
About Us – Share what sets your business apart from other landscaping businesses—like your values, team, or experience.
Services and pricing – List your landscaping services and pricing, including labor, materials, extras, discounts, and taxes.
Terms and conditions – Set expectations for deliverables, payment, scheduling, and any other important details.
Attachments – Enhance your proposal by attaching relevant files (e.g., insurance certificates) or images of the site assessment or your past work.
Sign off for approval – Include a page where you and your client can sign and date the approved work.
Download the fill-in PDF to start the proposal writing fast, or use Jobber’s quoting software to build, send, and track proposals—all in one place.Heating and air conditioning proposals are essential for any job where the work scope, cost, and project schedule need to be clearly laid out before work begins. -
Following up with a client is where a lot of landscaping jobs are won or lost. A thoughtful follow-up doesn’t just show you’re professional—it helps you stay top-of-mind and keeps work moving forward.
Here are some tips to follow up the right way:
Use multiple channels (respectfully). Follow-up emails can sometimes get buried, so if you haven’t heard back, try a quick text or phone call. Just keep it spaced out (like 2-3 days) and ensure the message is professional—you want to help, not hound.
Follow up within 48–72 hours. Give your client enough time to review the proposal, but don’t wait too long. Following up while the landscaping job is fresh could prevent them from turning to another competitor.
Make it personal. Reference the proposal details or something specific you discussed, like their concerns about budget or tight timelines. It shows you were listening and builds trust.
Be flexible with revisions. Sometimes clients just need a more budget-friendly option or clarification on something. Being open to fixes shows you’re focused on solving their problem, not just making a sale.
Offer additional value. Highlight a helpful tip, flexible payment options, or the benefits of your good-better-best pricing (if you offer this). It reinforces your expertise without sounding too salesy.
Set clear next steps. If your client is unsure about the proposal, offer to hop on a quick call or do a site visit. Or, if they’re ready to go, clearly outline what they need to do next (e.g., signing the proposal).
Don’t ghost if they don’t respond. No reply after a week or two? Send another friendly nudge through email or text like, “Just checking in one last time—happy to revisit the proposal if you’re still interested!”. It leaves the door open without burning any bridges too soon.
A great follow-up doesn’t just help you close more landscaping jobs—it helps you stand out as a pro who’s organized, attentive, and easy to work with.
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Proposals and estimates both help you score new work, but they serve different purposes.
A landscaping estimate gives a rough idea of the job cost based on your experience and knowledge. It’s a starting point that helps the client understand what the job might cost, but it can change as the work unfolds.
A landscaping proposal is a detailed, professional document designed to win over potential clients and help them confidently say yes. It often outlines the full scope of work, pricing, and terms, but can change based on the project scope or the client’s specific needs.
Our landscape proposal template is a fast, effective way to earn a client’s trust. You can also try Jobber’s advanced quote customization feature to create standout proposals that include a project summary, optional add-ons, customer reviews, images, timelines, and terms and conditions. -
A landscaping proposal outlines your recommendations for the landscaping job, including the scope of work, estimated costs, and timeline. It’s meant to help your client understand the work and decide whether to move forward.
On the other hand, a landscaping contract often comes after the proposal is approved. It’s a formal agreement between you and your client. It confirms the final work scope, pricing, terms, responsibilities, and other legal details—making it a binding agreement to proceed with the work.
You can think of a proposal as “Here’s what we recommend,” and a contract as “Here’s what we’ve agreed to”.
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Proposal and quote management software like Jobber makes the proposal creation process much easier. Creating a quote or proposal using your desktop or mobile app saves time, reduces admin work, and helps you win more landscaping jobs.
Here’s what you can do with quoting software:
• Set up client files for storing proposals, job details, and invoices
• Communicate with clients using email and SMS
• Let new landscaping leads request work through your Google Business Profile, website or Local Services Ads
• Build custom quote templates to save time on future projects
• Create proposals with add-ons, packages, images, attachments, and reviews
• Offer landscaping services, optional add-ons, and/or service packages to upsell work
• Set up auto follow-ups for quotes that haven’t gotten a response
• Give clients the option to approve quotes and pay deposits online
• Convert proposals into jobs and invoices
• Schedule teams, route work, and track time and expenses
• Get paid faster using automated quote follow-ups, credit card and ACH processing
Save time with our landscaping proposal template free download or learn more about how Jobber can help you create quotes and proposals that win work faster.
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Using Jobber’s advanced quote customizations, you can create a winning proposal for prospective clients.
To get started, create a new quote in Jobber and add the sections you’d like to customize your proposal with:
• Introduction – Add a title, description, and header image.
• Attachments – Include documents for more detail (e.g., warranties).
• Image Gallery – Upload up to 10 images of your past landscaping work or include photos from your on-site property assessment.
• Customer Reviews – Showcase up to 3 Google reviews (requires Jobber Reviews add-on).
You can easily edit or remove sections and use quote templates to save time on future proposals.
Get your customer details, services, and pricing lined up, and you’ll be ready to create a sharp proposal that’ll be hard to turn down.
For a full step-by-step guide on using advanced quote customizations, review this help article.