Running a commercial cleaning business means balancing client quotes, changing schedules, and job sites—all at once. To keep these important details from slipping through the cracks, it’s best to use janitorial business software.
The best cleaning business software can help you quote, schedule, invoice, and get paid for your work. Whether you’re managing a small team or a growing operation, the right tools help you streamline your workflow and keep clients happy.
In this article, we’ll walk you through eight of the best janitorial cleaning business software options so you can find the one that fits your needs and helps your business shine.
The top janitorial business management software:
How we chose the best janitorial software
To build our list of the best software for a janitorial cleaning business, we used tools like Capterra and online cleaning forums to identify which software is used most often.
These sites provide reviews from real users and share details about their experiences. As a result, every janitorial software solution on this list is recommended by industry experts like you.
READ MORE: Best cleaning business apps
1. Jobber
Jobber’s janitorial software makes it easy to send polished, professional estimates that help you get more cleaning contracts.
And that’s not the only win. Once the estimate is approved, you can convert it into a one-time or recurring visit for easy scheduling and job management.
Jobber also helps you run your commercial cleaning business more efficiently with features like:
- Drag-and-drop job scheduling to manage recurring or one-time cleanings
- Route optimization to minimize drive time and cover more sites in a day
- Custom checklists and service contracts to ensure consistent, high-quality service
- On-my-way text messages to keep clients in the loop
- One-click invoice generation from completed jobs
- QuickBooks Online integration for easy, accurate accounting
With Jobber, you can spend less time on admin and more time growing your cleaning business.
| Pros | Cons |
| • Quoting with optional line items and automated follow-ups • Drag-and-drop calendar and route optimization for visit scheduling • Client communication, like automated reminders and on-my-way texts • Customizable job forms and checklists • Automatic invoicing and follow-ups • Online and recurring payment processing • Online booking form for requesting services • Client hub for managing services • CRM for personalized client service • Jobber Copilot AI integration | • Doesn’t offer inventory management • Not designed solely for commercial cleaning businesses |
Before I started using Jobber, things were unorganized and getting worse all the time.
There are two features of Jobber that I can’t live without: the recurring appointments that transfer month to month, and automated text or email messages for my customers.
2. Janitorial Manager
Janitorial Manager is designed for commercial cleaning businesses that work on a contract basis to clean larger facilities. That means it has powerful features like work orders, but lacks basic features like invoicing since clients handle payment differently.
Janitorial Manager’s other features include:
- QR code performance tracking
- Work order management
- Employee performance reviews
| Pros | Cons |
| • Equipment and employee time tracking • Job costing and bidding • Visit scheduling • Customizable job forms and checklists • Client hub for managing services • Mobile app for visit management | • Enterprise pricing only • No automated reminders or on-my-way texts to clients • No automated invoicing, follow-ups, or payment processing |
3. Otuvy
Otuvy (formerly Cleantelligent software) is designed for task management and quality assurance. It helps you demonstrate your company’s value to customers while lowering operating costs.
Otuvy’s other features include:
- AI-powered task lists
- Client reporting
- Quality management system
| Pros | Cons |
| • Customizable inspection templates • Work order management • Detailed reporting • Employee time tracking • Task management with photo attachments • Client hub for managing services | • Basic plan starts at $150/month • No quoting, invoicing, or payment features • No scheduling or route optimization • No automated customer communications |
4. Clean Smarts
Clean Smarts is designed for workflow management, making it easy to schedule work and manage inspections. That said, it doesn’t have quoting or invoicing, so it’s better suited to clients who don’t need those features.
Clean Smart’s other features include:
- Supply management
- Issue reporting for quality assurance
- Optional upgrade for employee payroll
| Pros | Cons |
| • Drag-and-drop calendar for visit scheduling • Employee time tracking • Payroll add-on • Inspection checklists • Client communication • Client hub for managing services | • Basic plan starts at $125/month • No automated communication with clients (manual only) • No quoting, invoicing, or payment features |
5. Connecteam
Connecteam is designed for a range of industries, including commercial cleaning companies. It helps you manage your cleaning team and ensure quality control on the job. However, it doesn’t handle any customer-facing tasks like quoting, invoicing, or communications.
Connecteam’s other features include:
- Employee GPS tracking
- Employee time tracking and payroll
- Flexible employee scheduling
| Pros | Cons |
| • Drag-and-drop calendar with shift changes for visit scheduling • Customizable job forms and checklists • Employee communication • Mobile app for visit management | • Doesn’t have features for quoting, invoicing, and payments • Doesn’t enable client communication, whether automated or manual • Doesn’t have a CRM (customer relationship management) or client portal |
6. Housecall Pro
Housecall Pro provides useful features for all kinds of home service businesses, like customer management, work scheduling, invoicing and payments, and marketing tools.
Housecall Pro’s other features include:
- Call answering service
- Sales funnel management
- Review management
| Pros | Cons |
| • Service quoting • Drag-and-drop calendar for visit scheduling • Automated reminders and on-my-way texts to clients • Customizable job forms and checklists • Automatic invoicing and follow-ups • Online and recurring payment processing • Online booking form for requesting services • Client hub for managing services • CRM for personalized client service • Mobile app for visit management | • Only offers route optimization as an integration for an added cost • Not designed solely for commercial cleaning businesses |
7. CleanGuru
CleanGuru provides work management software for all types of cleaning businesses, from commercial cleaning and maid service to construction, carpet, and window cleaning. It has strong bidding and proposal support, but doesn’t accept payments through the app.
CleanGuru’s other features include:
- Employee time tracking
- Job bidding and proposal development
- Employee messaging
| Pros | Cons |
| • Drag-and-drop scheduling • Automated client follow-ups • Customizable job checklists • Automated invoicing • Client hub for managing services • CRM for personalized client service • Mobile app for visit management | • Doesn’t have payment processing • No online booking for clients |
8. ZenMaid
ZenMaid is for residential cleaning businesses that provide maid service. It has several features to help cleaning businesses run smoothly, including automated communications with clients.
That said, it’s not meant for larger teams. And manual tasks for clients, like sending custom quotes or managing services through a client hub, aren’t yet available with this software.
ZenMaid’s other features include:
- Booking form so clients can request services through your website
- Service ratings for quality control
- Invoicing and payment processing
| Pros | Cons |
| • Drag-and-drop calendar scheduling • Automated reminders and on-my-way texts to clients • Customizable job forms and checklists • Automatic invoicing and follow-ups • Online and recurring payment processing • Online booking form for requesting services • CRM for personalized client service Mobile app for visit management | • No quoting feature • No client hub for managing services • Service ratings aren’t connected to Google Business, Yelp, or other third-party review platforms |
How do you choose the best janitorial software for your business?
When you’re shopping for commercial cleaning service software, choose your platform based on important factors like:
- Pricing: Your janitorial service software needs to be within your budget. Start with a free plan or the lowest-priced option with basic features. You can always upgrade later when you know the software will work for your needs.
- Features: Make a list of which software features you need, which ones are nice to have, and which ones don’t matter to you. This will help you find the right software for your business without getting distracted by features you don’t need.
- Integrations: If you use other tools like QuickBooks Online, Nicejob, or Company Cam, check to make sure your cleaning service software integrates with them. When all of your tools talk to each other, you can save hours of admin time each week.
- User Reviews: Talk to real product users and learn about their experiences using the janitorial inspection software. This tells you what to expect if you use the software yourself.
To manage expansion, we found it absolutely necessary to stop using paper and move to an online platform.
It’s also important to consider which software is best for which purpose. For example:
- Jobber is best for small to medium-sized janitorial businesses that need to manage teams and clients, schedule visits, and send quotes and invoices.
- Janitorial Manager is better suited to businesses that clean large commercial spaces, like educational institutions and arenas, and mainly win work through bidding.
- Clean Smarts doesn’t have quoting or invoicing features. This means it’s best suited for companies that receive regularly scheduled contract payments via direct deposit and don’t need to send quotes or invoices.
Now that Jobber is solving all of my problems, I actually have a life.
I would recommend Jobber to any small or large home service business. It’s given me more of a work-life balance. I have more time to grow my business
Frequently Asked Questions
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Janitorial management software helps cleaning and janitorial service companies run their day-to-day business operations more efficiently, including estimating jobs, scheduling visits, sending invoices, and processing payments.
This software is designed to replace pen and paper for janitorial businesses by reducing admin tasks, keeping client information organized, and helping you deliver consistent service.
Whether you’re just starting a commercial cleaning business or you’ve been in the industry for a while, field service management software can help you scale your company fast. -
Janitorial software can help you:
• Streamline job management with easy scheduling across multiple clients and locations
• Create accurate, professional-looking quotes quickly and win more work
• Send estimates automatically after a job is complete
• Accept online payments using a variety of payment options
• Communicate with your cleaning crew using real-time messaging
• Improve quality control using digital cleaning checklists and other job forms
• Manage all data about your clients in one place for personalized service
• Monitor inventory for your cleaning business supplies to avoid shortages
• Get insights into your janitorial operations, like revenue and profitability
• Impress your clients by presenting your business as professional and well-organized -
The cost of janitorial software varies depending on the tool. For example, Jobber starts at $39/month, while Otuvy costs $150/month. Prices also vary depending on the plan you subscribe to.
Some commercial cleaning business software, like Janitorial Manager, only has enterprise pricing. This means the cost will vary depending on your business and what features you need.
Choosing the right commercial cleaning software can make a big difference for your business by helping you streamline bids, improve accuracy, and get more cleaning clients.
With so many great options out there, finding the perfect fit has never been easier. Start using software today to save time, cut down on mistakes, and keep your business running smoothly.